event planning coordinator is nerve-wracking due to the fact that there are a lot of things that could go wrong.
Even though you’re sure that you’ve planned for everything, there are just a lot of factors that you could not control like the flowers being delivered late, your catering service not arriving on time, the lighting system doesn’t work as intended, and so on.
How do you stay calm amidst the possibility of anything that may go wrong in your event? Read on to find out some tips.
1. Create Solid Plans
Whenever you’re going to take on a huge undertaking, you need to come up with solid plans. And no, I do not mean just one plan of action; you create multiple ones.
This is because, as I’ve said earlier, there are just so many things that could go south at any time during the event and it could really put a damper on the once positive vibe of the occasion.If you have a plan A, you need to have plans B, C, D, onwards as well. Having all the bases covered and then some would ensure that you have a contingency plan ready should anything go awry.
2. Make Sure to Secure a Backup
Just like having a contingency plan, it is also best that you have plenty of backups. In case your florist wasn’t able to deliver the flowers, you should have a backup shop ready to deliver them at a moment’s notice.
If your catering service is late and your guests are starting to get hungry, have some food and drinks ready by buying some in the nearest restaurant or something.
If you find that the security personnel is lacking and you need more, contact the agency and have them ship more people to your event so that your guests will feel safe and secure.
3. Assemble a Dedicated Team
For an event to be successful, the tasks should not only be done by one man or woman; it should be completed by a team.
Assemble a team of dedicated staff members that are ready to follow whatever it is that you tell them. Tell them about the details of your plans so that they will know what to do in case something goes wrong.
If possible, you can train them beforehand so that they know what to do in the event that
there is a crisis.
4. Know That It Can All Be Handled
When something goes south and things are not going according to plan, event organizers can feel tremendous pressure as they are going to be the one to blame for such blunders.
Even though it is normal to feel powerless in such situations, there is always something that you can do. Know that it is in your power to help the event get back on track.
Remember what I said earlier about securing backups and creating contingency plans? They are crafted for a reason and that is to ensure that no matter what happens, the show must go on.